2.1 “[The] Renter is responsible for contracting separately with other vendors, i.e. caterers, entertainers, florists, audio, visual, coordinators, etc.”

It is the sole responsibility of the Renter or Event Planner to provide their own vendors, other than an in-house caterer and in-house bartenders/staff. The Lake House is not responsible for setting up outside vendors, their contracts, invoices, timelines, or payments. The Lake House also requires every event to have a designated professional Event Planner for their event.

2.2 “The Lake House requires the Renter to use a licensed caterer…from the ‘Approved Caterer List.’ No outside food may be brought in. Renter may hire a Caterer not found on the Approved Caterer List (‘One-Time Caterer’) for their event. The One-Time Caterer must complete and sign Caterer’s Service Agreement by the due date on said agreement and a $5 per guest surcharge will be added.”

The Renter must use a “Full Service Caterer” for their event. This caterer must provide proof of their F&B License, Insurance, sign the Caterer’s Service Agreement, and have their staff stay for the entirety of the event. We have an in-house caterer that we prefer to use. We also have a list of Preferred Caterers that we have worked with in the past and can recommend. The catering staff are responsible for: room setup, buffet setup, food service protocols, food safety protocols, bussing, trash cans, cleaning kitchen, sweeping, mopping, and furniture teardown. They are not solely responsible for the food, but for the general setup/teardown of the room as well.

2.4 “[The] Renter shall employ a qualified professional event planner and/or event coordinator for their event. The Lake House does not supply any event planning services, only a venue manager during the time of your event to ensure the venue itself is taken care of and the Renter is following this Agreement.”

The Event Planner is the primary contact for the event. The Renter/Host and the Event Planner may not necessarily be the same person. The Event Planner is responsible for all vendors outside of the Lake House staff. The Lake House Venue Manager working your event does not serve as your Event Planner. The Event Planner is responsible for: vendor contracts, invoices, payments, décor, and timeline. This is especially pertinent to and absolutely required for weddings.

2.6 “All decorations must be confined to the event space only and be removed immediately following the Renter’s event. Décor is limited to table decorations, approved aerial components or free-standing decorative elements. Decorations shall not be posted, nailed, screwed, glued or otherwise attached to walls, floors, doors, ceilings, furniture, windows, or any other part of the Premises. Confetti, glitter, rice, birdseed or sparklers are not permitted anywhere on the Premises. Glass is only permitted inside the Great Hall. No glass will be allowed on the beach, the breezeway, or the deck. Any other effects, including fire, fireworks and smoke are specifically prohibited.”

2.8 “Unless waived in writing by the Lake House, the Renter must provide proof of $1 million liability event insurance coverage for scheduled events. All insurance shall be at the Renter’s expense. Vencore Marine Group, LLC shall be listed and included as a ‘named additional insured’ on the Renter’s insurance policy. If alcohol is to be sold or consumed, Renter must provide a copy of a Certificate of Insurance that includes ‘Host Liquor Liability’ (liquor provided but not sold) or ‘Liquor Liability’ (liquor sold on premises), with limits of at least $1 million per occurrence. (Such policies together are typically in the $75 range).”

3.6 “Events larger than 200 guests or that occur on Sundays between May 15th and July 31st are required to arrange for shuttle service and must be approved and confirmed by The Lake House. All vehicles entering Cherry Creek State Park must have an appropriate Parks Pass or be covered under an Alternative Parks Pass (except for personnel working the event, to include but not limited to, Caterers, delivery personnel, Uber drivers, and florists who should have an approved contractor hang tag or contractor marked vehicle). Renter is responsible for Cherry Creek State Park Alternative Fee of $4 per guest; listed in the Proposal and must be paid in advance.”

The parking lots are owned by Cherry Creek State Park. The Lake House is a concessionaire of the State Park and therefore has private business property on state land. This means that we share the parking with the Park. They have outlined the rules for parking. The primary parking lots are the main Lake House lot and the dirt lot adjacent to the Lake House. Hobbie Hill or Cherry Creek High School parking lots l can be rented for an additional fee. Shuttles are the sole responsibility of the Renter.

5.3 “The Damage Deposit is due at time of booking unless otherwise specified by The Lake House and shall be paid by check dated as of the date of the event, in the amount of $1,500.00, made out to Vencore Marine Group. It is separate from any and all rental fees due. Any charges for repairs or cleaning that exceed the amount of the Damage Deposit will be billed to Renter and are immediately due.”

The Damage Deposit is not the same as your Rental Deposit. They are separate. The Damage Deposit much be in the form of a check, post-dated for the date of your event. It does not have to be in certified funds. It serves as a hold in case of incidentals on the day of your event. The Rental Deposit may be paid by credit card, debit card, cash, or check.

3.6 “To secure a reservation, a signed event Agreement with a non-refundable deposit of one half (50%) of the Rental Fee, as described on the Proposal, must be received by The Lake House. The balance of the Rental Fee and the Damage Deposit is due no later than 30 days prior to the event. An event is not considered confirmed until the event Agreement is signed, and the required payments are received.”

The Rental Deposit is 50% of your Rental Fee amount, which will be outlined on your Proposal. The Deposit and Agreement Contract are both due in order to officially book your event. The remaining 50% of the Rental Fee is due 30 days before your event. The remaining fees, guest count, and payment will be due 1 week prior to your event. Examples include the staff labor, admin fee, janitorial fee, and state park fee.

5.3 “Renter shall provide notice to The Lake House promptly when Renter learns of any change in plans necessitating cancellation. If Renter’s event is canceled for any reason except for Force Majeure, Renter shall forfeit any Rental Fee and deposits already paid to The Lake House. The Lake House will not refund deposits made or fees previously paid due to inclement weather.”

Cancellation of an event must be in writing to the Lake House. If the Renter needs to move the date of the event, they may do so up to 1 year from their original booked date. The Renter can utilize the Deposit that has already been paid, for this new date. If the event is past 1 year of the original date, then the Renter forfeits their Deposit, Rental fees, and any other fees paid to the Lake House.